FAQ

When can a company start doing business?

After the following have been completed (and you have received your certificate to start the business):

  • Particulars of directors and officers of the company are completed on form CM29 and are kept at the company’s registered office for inspection. Form CM29 must be completed and submitted within 14 days of any change of appointment.
  • The CM29 is part of the documentation necessary to incorporate the company and, only once the CM46 is received can the company start trading.
  • Application for a certificate to start the business is completed on form CM46 and is submitted to the registrar with a N$10 revenue stamp, plus annual duty.
  • The director needs to complete written consent on form CM27 and is kept at the registered office of the company.
  • A statement from each director testifying that the capital they have is sufficient to conduct business, if not, how they intend financing the company must be completed on form CM47 and is submitted to the Registrar with a revenue stamp of N$2,00.
  • The name of the company must appear on letter heads, invoices, receipts, cheques, notices etc.
  • The names of the directors must appear on the bottom of the letterheads (and nationalities if not Namibians).
  • Note that a company must pay annual duty within one month after the end of its financial year, a minimum of N$80-00 affixed on form CM23.The different classes of shares: Preference shares
  • If liquidated, shareholders with preference shares are paid a fixed dividend before other shareholders are paid. Does not usually entitle a holder to a vote at company meetings. Redeemable Preference shares
  • The company has the option to buy back the shares in the future. Ordinary shares
  • This entitles the shareholder to one vote per share and dividends are paid out once the preference dividends have been paid. This is normally where a company’s risk capital comes from.
  • If a company wishes to increase its authorized share capital, it must be done through a special resolution of its shareholders. Form CM26 is submitted to the registrar with a N$5.00 revenue stamp. Then CM11 is submitted to the registrar with a revenue stamp to the value of N$2.50 per N$1000 (share capital).

How to Register A defensive name / Sole proprietorship Business

To Register a Sole proprietorship or a defensive name, the applicant need to apply using the two (2) application form below

  • Application for name reservation form (CM5)
  • Application for registration of Defensive name (CM8).

This form of business is renewable every 2 years according to the Company Registration act of Namibia.

How to Register a Close Corporation

To register a close corporation, the applicant need to apply using the  forms below

Step1:

  • Application for Name Reservation of Close Corporation(CC8)

Step2:

  • Submit a Founding Statement (CC1).

To update your business information e.g.,Name,business address e.t.c apply using the CC2 form.

  • Amendment Founding statement (to change business information(CC2).

For Further Enquirers contact:

Ms Ainna Kaundu
Acting Executive: Intellectual Property
Tel: +264 61 2994432
Fax: +264 61 401061
Email: kaundu@bipa.na
 
Ms Monica Hamunghete
Manager: Patents Services
Tel: +264 61 2994439
Fax: +264 61 401061
Email: hamunghete@bipa.na
 
Ms Anna Husselmann
Manager: Business Registration Services
Tel: +264 61 299 4434
Fax: +264 61 401061
Email: husselmann@bipa.na
 
Ms Lembey Mulike
Senior Business Registrations Officer :  Close Corporation
Tel: +264 61 299 4455
Fax: +264 61 401 061
Email: mulike@bipa.na